REQUESTS FOR PROPOSALS FOR PHASE 1B LIGHTING DESIGN AND CONSTRUCTION
CABOT CITRUS FARMS COMMUNITY DEVELOPMENT DISTRICT NOTICE OF SPECIAL MEETING TO OPEN PROPOSALS
Hernando County, Florida
Notice is hereby given that the Cabot Citrus Farms Community Development District (“ District ”) will accept proposals from qualified firms (“ Proposers ”) interested in providing lighting design, procurement and construction, all as more specifically set forth in the Project Manual. It is anticipated that the design and construction shall be consistent with the lighting currently installed in Phase 1A of the project, which has already been installed. The Project Manual, including among other materials, contract documents, project scope and any technical specifications, will be available for public inspection and may be obtained by sending an email to [email protected] beginning October 30, 2024 at 9:00 A.M. In order to submit a proposal, each Proposer must (1) be authorized to do business in Florida and hold all required state and federal licenses in good standing; and (2) have at least five (5) years of experience with lighting design and construction projects. The District reserves the right in its sole discretion to make changes to the Project Manual up until the time of the proposal opening, and to provide notice of such changes only to those Proposers who have attended the pre-proposal meeting and registered.
Firms desiring to provide services for this project must submit a written proposal AND a PDF file on a flash-drive no later than December 2, 2024 at 11:00 a.m. (EST) to Cabot Citrus Farms Community Development District, c/o Vesta District Services, 250 International Parkway, Suite 208, Lake Mary, Florida 32746, Attention: Kyle Darin. Proposals shall be submitted in a sealed package, shall bear the name of the Proposer on the outside of the package and shall clearly identify the project. Proposals will be publicly opened at the time and date stipulated below; those received after the time and date stipulated above may be returned un-opened to the Proposer. Any proposal not completed as specified or missing the required proposal documents may be disqualified.
Any protest regarding the Project Manual, including but not limited to protests relating to the proposal notice, the proposal instructions, the proposal forms, the contract form, the scope of work, the site map, the specifications, the evaluation criteria, the evaluation process, or any other issues or items relating to the Project Manual, must be filed in writing, within seventy-two (72) hours (excluding Saturdays, Sundays, and state holidays) after the day of the pre-proposal meeting. The formal protest setting forth with particularity the facts and law upon which the protest is based shall be filed within seven (7) calendar days after the initial notice of protest was filed. Failure to timely file a notice of protest or failure to timely file a formal written protest shall constitute a waiver of any right to object or protest with respect to aforesaid plans, specifications or contract documents. Additional information and requirements regarding protests are set forth in the Project Manual and the District’s Rules of Procedure, which are available from the District Manager.
Rankings will be made based on the Evaluation Criteria contained within the Project Manual. Price will be one factor used in determining the proposal that is in the best interest of the
District, but the District explicitly reserves the right to make such award to other than the lowest price proposal. The District has the right to reject any and all proposals and waive any technical errors, informalities or irregularities if it determines in its discretion it is in the best interest of the District to do so. Any and all questions relative to this project shall be directed in writing by e- mail only to Kyle Darin at [email protected] , with e-mail copies to Michael Eckert at [email protected] , the District Engineer at cabotcdd@coastal- engineering.com and John Jarrard at [email protected] . No phone inquiries please.
All proposals will be publicly opened at a meeting of the District to be held at 2:00 p.m. (EST), December 3, 2024 , at Cabot Citrus Farms, 15801 Hebron Church Rd, Brooksville, Florida 34614. Proposals will be publicly opened at that time and place, with Proposer names and total pricing announced at that time, provided that Proposals may be maintained on a confidential basis to the extent permitted by Florida law. No decisions of the District’s Board of Supervisors will be made at that time. A copy of the agenda for the meeting can be obtained from the District Office at 250 International Parkway, Suite 208, Lake Mary, Florida 32746 or by phone at 321.263.0132.
The meeting is open to the public and will be conducted in accordance with the provisions of Florida law. There may be occasions when one or more Board Supervisors or staff members will participate by telephone. At the above location will be present a speaker telephone so that any Board Supervisor or staff member can attend the meeting and be fully informed of the discussions taking place either in person or by telephone communication. The meeting may be continued in progress without additional notice to a time, date, and location stated on the record.
Any person requiring special accommodations to participate in this meeting is asked to advise the District Office at 321.263.0132, at least 48 hours before the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1- 800-955-8770 (Voice), for aid in contacting the District Office.
Cabot Citrus Farms Community Development District Kyle Darin, District Manager
Published: November 1, 2024